Meetings and Travel Director
 Illinois Federation of Teachers | |
 United States, Illinois, Westmont | |
 Apr 14, 2026 | |
|
JOB QUALIFICATIONS Under the direction of the Director of Internal Operations, the Meetings and Travel Director plans and coordinates roughly 20 meetings annually, ranging in size from 10 to 500+ participants. Overall responsibilities include assisting the director with placement of meetings, negotiating contracts, coordinating logistical arrangements for assigned meetings and working on-site to manage, troubleshoot, and ensure meetings flow smoothly. In addition, the Meetings and Travel Director coordinates the IFT Convention, including the convention program and all convention activities. The Meetings and Travel Director also assists the Chief Executive Officer, Chief of Staff, and other administrators in all aspects of meeting planning, with duties varying depending upon operational needs. Applicant must be a highly organized, detail-oriented professional with at least five (5) years' experience in large-scale meeting planning, a Certified Meeting Professional (CMP) Certification, or both. Applicant must be adept at working under pressure while meeting deadlines and effectuating last-minute program changes with interdepartmental staff as well as outside businesses. Applicant must display exceptional interpersonal and communication skills. Experience working with unions is preferred. Applicant must be comfortable and competent while working both independently and collaboratively within a team. Applicant must expect and be willing to work a variable schedule, including evenings and weekends, and be prepared to drive long distances. Applicant must be adaptable, flexible and comfortable within dynamic situations and settings. Applicant must demonstrate a strong understanding of and commitment to racial and social justice and will advocate for these in the execution of the Main Functions. MAIN FUNCTIONS Responsible for meeting planning duties for the following events as they occur: IFT Convention IFT Leadership/Presidents' Conference IFT LEAD Training IFT PSRP/Public Employees Conference IFT Higher Ed Conference IFT Executive Board meetings and retreats IFT Constituency Council/Committee Meetings IFT DFO Staff Trainings IFT Staff Meetings and retreats IFT ULI North and ULI South IFT/AFT Great Lakes Union Leadership Institute IFT functions held in conjunction with AFT meetings Other meetings as authorized by the Executive Board Responsible for the following meeting planning functions: IFT meeting calendar/meeting dates Hotel/venue site selection Negotiate hotel and venue contracts Negotiate and coordinate audio/visual needs with venue Manage Banquet Event Orders Meeting Room Sets Event Menus Coordinate and Manage: Meeting Timelines On-line Registration Communication with attendees, presenters, and IFT staff Meeting needs with Department of Communications Program Schedule/Agenda Conference Preparation On-site Meeting Functions Transportation of Materials Evaluation Reconcile All Invoices General: Advise and assist in all IFT Meetings Department and RMH Center functions. Report directly to IFT Director of Internal Operations. Coordinate and organize work as directed by the IFT Chief Executive Officer, IFT Chief of Staff, and other administrators. Attend IFT and Departmental meetings as required. Other duties as assigned. recblid eetqozzhr8q6dtyaplccvgab1nebwv | |